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Most business owners struggle not because they don’t know how to do something. But because they don’t know what they should be doing day to day. A lot of business owners are reactive i.e. they respond to emails, phone calls and personal chores as they go through the day. What happens is you work a lot, but your performance or results are low. You’ve been busy doing things that don’t really get you anywhere.
Jose Mourinho (Ex Man Utd Football Manager) was once asked, was hard work the key that made him successful, his response was working smart as well as hard is the key.
A self-management system is an easy way of planning your day so that you know what needs to be done every day. It stops you from waking up in the morning and trying to figure out what you need to do. You’ll wake up fresh, ready and motivated to tackle the day. And ultimately produce results that will impact your business.
Without a self-management system, you’ll most likely work on the wrong things. Which will cause you to burn out. You’ll have days where you felt busy but didn’t get anywhere. Almost like running on a treadmill, but you don’t burn any calories and don’t get anywhere. Yet you still feel exhausted and tired. And when you don’t see the results, it’ll demotivate you to the point that you give up.
Before we create your self-management plan, let’s look at 5 things high performers do.
Here are four systems you need to have in place to become a high performer.
Do this every morning before you start your day and start getting disturbed. Take time to answer the following questions and reflect.
This is especially important if you find yourself overworked. First, get an understanding of exactly how you’re spending your time by writing down all your work activities. List down everything you do, daily and weekly.
Once you have your list, sort them into the sorter table below (skill and desire axis):
Now that you have your tasks sorted, what do you do with it?
First, delegate or systemise all the tasks in the red box. If there are many tasks here, it could be worth hiring a personal assistant or employee. Or maybe you can cut some out if they are not important.
The second thing to do is a breakdown as much as the high skilled tasks into smaller low skill tasks. This way you can start to delegate or systemise more tasks. And will free yourself from more and more jobs.
Any commitments you have during the day or week, you need to block it out on your calendar or schedule. Say for example, you have a client session every Thursday for 6 weeks between 11 and 12 pm. And you have the school run every afternoon between 3 and 4. You can block out these times and arrange your day around them.
Do you prefer listing your tasks on paper or using an app? Whatever you prefer you need to have a system that will help you become more productive. This system is inspired by One-Minute To-Do List and Minute Manager.
Divide your time into 3 categories:
When writing your tasks, be specific with what you’ll be doing. A bad example, ‘Make phone calls to clients’ instead write ‘Call John for initial consultation’ and then write down how long it’ll take. So, your list might look like something like this:
You can see straight away exactly what your day will look like and how long you’ve allocated to it. In this case, you’ve three tasks that will take around 2 hours. Stating a time will keep you disciplined. It’s important not to lose track of time or get side-tracked. Once you start doing your tasks daily and consistently, your business will build and start growing.
You have four simple systems you can start using straight away. If you want your business to thrive and to stand out from the crowd, you must make an effort to stick to the systems and plans. Yes, it’s hard work at the beginning and it’s super easy to miss it out for the day because you have ‘more important things to do’. But this is where the difference between successful people and the rest really shows. They form habits that allow them to achieve the best.
Follow these four systems;
If you’re looking for help to grow your business. Fill the form out. And we’ll give you a ball back to see how we can help.