B2B Appointment Setting Services That Put Qualified Meetings on Your Calendar
KAYBOX provides B2B appointment setting services for companies that want more qualified sales meetings. We handle the outreach, replies, qualification, follow-up and booking, so your team spends time selling to the right people instead of chasing them.
Why Replies Rarely Turn Into Meetings
How We Approach It Differently
We work the replies
When prospects reply, we handle the conversation, answer questions and keep things moving towards a real sales meeting rather than letting interest go cold.
We qualify first
We check that a prospect fits, has a need and is worth a conversation before booking, so your team only meets qualified opportunities.
We book the meeting
We coordinate calendars and confirm the appointment, then hand a qualified, booked meeting to your sales team to take the conversation forward.
How It Works
Target and reach
We identify the right companies and decision-makers and run consistent outreach.
Qualify
We confirm a prospect fits your ideal customer and has a genuine need before booking.
Book
We coordinate calendars and confirm a qualified meeting on your schedule.
Hand over
Your team takes the qualified, booked meeting and runs the sales conversation.
What Is Included
Outreach & Replies
- LinkedIn and email outreach
- Reply handling
- Conversation management
- Follow-up sequences
Qualification & Booking
- Lead qualification
- Meeting booking
- Calendar coordination
- CRM and pipeline tracking
Nurture & Reporting
- Warm lead nurture
- Pipeline follow-up
- Meeting tracking
- Monthly reporting
Who This Is Built For
Two Ways to Work With Us
Build + Enable
We build and run the acquisition engine. Your team handles replies, meetings and closing.
- ICP, target accounts and decision-maker criteria
- Positioning and core messaging
- LinkedIn profile optimisation
- Sales Navigator targeting setup
- LinkedIn and email outreach sequences
- Outreach automation setup
- CRM and pipeline setup
- Booking process setup
- Tracking and reporting setup
- 1 to 2 sales training sessions
- Ongoing LinkedIn outreach
- Email outreach where included
- Fresh prospect lists
- Campaign monitoring
- Targeting and messaging optimisation
- CRM and pipeline monitoring
- Monthly performance review
- 4 LinkedIn thought-leadership or lead-generation posts
- Conversion advice
- Technical maintenance
- Replies and sales conversations
- Qualification where needed
- Meetings, proposals and closing
Managed Customer Acquisition
RecommendedEverything in Build + Enable, plus reply handling, qualification, follow-up and meeting booking.
- Full setup: targeting, messaging, outreach, CRM and pipeline
- Ongoing LinkedIn and email outreach
- Fresh prospect lists and campaign monitoring
- 4 LinkedIn posts and monthly performance review
- Reply handling and lead qualification
- Follow-up with interested prospects
- Meeting booking
- Nurture of warm leads
- Pipeline follow-up
- Sales meetings
- Proposals
- Closing
For appointment setting, Managed Customer Acquisition is our recommended option. It includes reply handling, qualification, follow-up and meeting booking, so KAYBOX works the leads all the way to a booked, qualified appointment. Build + Enable is available if your team prefers to handle replies and booking themselves.
Frequently Asked Questions
What is the difference between lead generation and appointment setting?+
Lead generation creates interest and replies. Appointment setting takes those replies, qualifies them and books a confirmed meeting on your calendar. KAYBOX can do both, but our appointment setting services focus on delivering qualified, booked meetings your team can actually sell to.
Do you qualify leads before booking a meeting?+
Yes. We check that a prospect fits your ideal customer, has a genuine need and is worth a conversation before booking. This means your team only meets qualified opportunities rather than anyone who replies.
Who handles the sales call after the meeting is booked?+
Your team does. KAYBOX works the lead up to the booked, qualified meeting. Your sales team takes the meeting, runs the conversation, handles proposals and closes the business.
Which option is best for appointment setting?+
Managed Customer Acquisition is our recommended option for appointment setting, because it includes reply handling, qualification, follow-up and meeting booking. Build + Enable is available if your team prefers to handle replies and booking themselves.
How do you track the meetings you set?+
Every booked meeting is added to your CRM with the prospect details and status, so you can see what is moving, what is coming up and how many qualified meetings are being set each month.
Want More Qualified Meetings on Your Calendar?
Book a free 30-minute B2B Growth Assessment. We will look at how you currently set meetings, where the process breaks down and what to improve first. No obligation.
No obligation. If we do not think KAYBOX is right for you, we will tell you.